Privacy Policy

1. Information We Collect

1.1 Information You Provide

• Account Information: When you register, we collect your email address, name, and professional details (e.g., medical specialty).
• User Content: Abstracts, manuscript titles, and keywords you submit for analysis.
• Communications: Messages or feedback sent to our support team.

1.2 Automated Collection

• Usage Data: We log access times, pages viewed, and feature usage to improve our service.
• Device Data: IP address, browser type, and operating system information.
• Cookies: We use functional cookies to maintain your session and preferences.

2. Lawful Basis for Processing

We process your data based on:

• Contractual Necessity: To provide the core journal matching service you requested.
• Legitimate Interests: To improve our AI models, detect fraud/abuse, ensure security, and generate research insights and analytics.
• Consent: For marketing communications (if you have opted in) and use of your data as described in this policy.

3. How We Use Data

• To generate artificial intelligence-based journal recommendations.
• To manage your account, subscription, and payments (processed via Stripe).
• To diagnose technical issues and prevent security breaches.
• To create aggregated, anonymized insights and analytics about research trends.
• To share aggregated data and analytics with third-party partners to help improve the research ecosystem.

4. Data Sharing & Commercial Partnerships

By using PubGo, you consent to our collection and use of data as described in this policy, including for commercial purposes.

What We Share

• Aggregated Analytics: We may share aggregated, de-identified research trends, topic analytics, and usage patterns with third-party partners.
• Research Insights: Anonymized insights derived from user submissions may be used to create reports and datasets that help third parties better understand research trends and emerging fields.

How We Protect You

• Shared data is aggregated and anonymized—individual manuscripts, abstracts, or personal identifiers are not disclosed to third parties.
• We use industry-standard techniques to ensure that shared analytics cannot be traced back to individual users.

This data sharing helps us sustain and improve PubGo while contributing valuable insights to the research community.

5. Third-Party Service Providers

We use trusted third-party services to operate PubGo. These providers have access to data only as needed to perform their functions:

• Cloud Infrastructure: Cloud hosting, database, and GPU inference providers.
• Payment Processing: Secure payment gateway providers (We do not store credit card details).
• Analytics: Usage tracking and analytics tools.

6. Data Retention & Deletion

We retain your data only as long as your account is active or as necessary for legal compliance.

• Account Access: You can edit your profile information at any time.
• Right to Erase: You may request full account deletion by contacting support. Upon deletion, your personal identifiers will be removed from our active databases within 30 days. backups may retain residual copies for a limited period solely for disaster recovery.

7. Security Measures

We implement industry-standard technical and organizational measures to protect your data, including encryption in transit (HTTPS) and encryption at rest where applicable. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.

8. International Transfers

Your data may be processed in countries outside of your residence, including the United States and Israel. By using the Service, you consent to such transfers. We rely on standard contractual clauses or adequacy decisions where appropriate.

9. Changes to this Policy

We may update this Privacy Policy periodically. The "Last Updated" date at the top of this page indicates when changes were made.

10. Contact Us

To exercise your rights or ask questions about this policy, please contact our Data Protection Officer equivalents at:

support@pubgo.org